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In-house Warehousing vs 3PL Warehousing Guide: Choosing the right solution for your business

Jacob Roseburrough
Jacob Roseburrough Director of Marketing

In a world of modern commerce, efficient warehousing and fulfillment operations are essential for businesses of all sizes. As companies expand and their order volumes grow, the question of whether to manage warehousing and fulfillment in-house or outsource these functions becomes increasingly important. In this guide, we will define in-house and 3PL warehousing and fulfillment, exploring their key differences to help your business make an informed supply chain decision.

What is in-house warehousing and fulfillment?

In-house warehousing and fulfillment refer to the practice of managing all aspects of storing products, order processing, packing, and shipping within a company’s own facilities. Here’s a closer look at the key characteristics:


With in-house warehousing and fulfillment, your business will have complete control over every aspect of the process. You can tailor their operations to meet specific needs and maintain direct oversight of inventory and order processing.


Your company must invest in their own warehouse space, equipment, and personnel. This can require substantial upfront capital and ongoing operational expenses.


Scaling up or down can be more challenging with in-house operations. Expanding your warehouse space or staffing levels can be time-consuming and costly.


In-house operations require a high level of expertise in logistics, inventory management, and order fulfillment. Your company must hire and train staff or develop these skills in-house.


In-house operations allow for greater customization of processes and branding. This can be advantageous for your business with unique requirements or a strong focus on brand identity.

What is 3PL warehousing and fulfillment?

Outsourced warehousing and fulfillment involve partnering with third-party logistics providers (3PLs) or fulfillment centers to handle various aspects of storage and order fulfillment. Here are the key characteristics:


3PLs specialize in warehousing and fulfillment, bringing a high level of expertise to these functions. They often use advanced technology (WMS) and best practices to streamline processes.


Your business that outsource warehousing and fulfillment typically avoid the significant upfront costs associated with building and maintaining their facilities. Instead, they pay service fees based on their usage.


Outsourcing offers greater scalability. Your business can easily adjust their warehousing and fulfillment needs as demand fluctuates without the constraints of physical space or staffing.


3PLs often have established systems in place for efficient order processing, packing, and shipping. This can result in faster delivery times and cost savings through economies of scale.


Outsourcing allows companies to concentrate on their core competencies, such as product development, marketing, and customer service, while leaving the logistics to experts.

The differences between in-house and 3PL warehousing and fulfillment

Fulfillment modelIn-house Outsourced
ControlYour company has complete control over inventory and the order fulfillment process3PL provider manages inventory and order fulfillment process
CostsHigher upfront costs due to leasing/buying a facility, Labor, and equipmentFixed or variable pricing models based on usage
ScalabilitySignificant capital investment and could bottleneck future business growthScalable and adaptable to changes in consumer preferences

Key components to consider when evaluating in-house warehousing & fulfillment

  • Rent 
  • Insurance 
  • Labor
  • Technology
  • Supplies
  • Utilities

Key components to consider when evaluating 3PL warehousing & fulfillment

  • One-time setup fees
  • Storage fees
  • Inventory receiving fees
  • Order fulfillment fees
  • Customer support costs 
  • Returns fees 
  • Shipping materials and supplies costs

Questions your business should discuss before choosing a fulfillment method

  • How much control do you want over the order fulfillment process?
  • How fast is your business growing?
  • How many SKUs does your business have?
  • Do you have internal subject matter expertise in logistics and warehousing to manage and lead the warehousing and fulfillment operations? 
  • Do you currently or have the capability to hire staff to ship orders out efficiently?
  • Does your business have expertise in setting up inventory and order management systems to accurately track and monitor inventory and orders?

Partner with WarehouseQuote for 3PL warehousing and fulfillment

The decision to manage warehousing and fulfillment in-house or outsource these functions depends on various factors, including your company’s size, industry, growth trajectory, and specific needs. By understanding the differences between in-house and outsourced warehousing and fulfillment, your business can make informed decisions that align with your strategic goals. Partner with WarehouseQuote for managed warehousing solutions powered by our nationwide warehousing and fulfillment network, integrated technology platform, and in-house supply chain expertise for SOP creation and training, daily order advocacy, inventory management, and EDI management. 

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About WarehouseQuote

WarehouseQuote is a managed warehousing solution helping middle market and enterprise businesses scale their warehouse operations with precision. Through our 3PL warehousing and fulfillment network of 250+ facilities, integrated technology platform, and in-house supply chain expertise, we enable businesses to design efficient fulfillment networks connected by a single technology platform. Hundreds of B2B and B2C businesses like Chatime, Joyride, Benitago Group, Big Ass Fans, and Mighty Good Solutions use WarehouseQuote to scale, streamline, and optimize their warehouse operations.

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